5. Organizational Requirements

5.1. Hillsdale College

  • Collect and administer donor funds. This includes collection, investment, disbursement, accounting etc.

  • Evaluate and accept/reject applications for admission from individual applicants.

  • Counsel individual students as part of the educational process.

  • Disburse scholarship funds.

These are tasks that Hillsdale already performs on a regular basis. So hopefully should present no difficulties.

5.2. Volunteers in Guayaquil

What the college cannot do is to provide a presence in Guayaquil that can deliver suitable candidates to the college. This role would be performed in Guayaquil by a Committee that we plan to would establish that would:

  • Promote the existence of this program among persons involved in the education of local high school students.

  • Recruit and counsel prospective applicants.

  • Arrange help for such candidates to meet Hillsdales rigorous entrance requirements. These may include SAT, ACT, TOEFL and/or other examinations and/or other requirements.

  • Keep track of application status and/or timing.

  • Fulfill any requirements of Ecuadorian law.

  • Coordinate with personal from Hillsdale college in relevant areas of addmissions, financial aide, etc.

  • Meet in Guayaquil on an occasional basis in order to establish plans and policies and monitor activities. I would expect meetings to occur during the Hillsdales recruiting/admissions season. (June to February). Frequency and specific agenda of such meetings would be decided via concensus among committee members.

  • undertake activities which may be necessary such as bookkeeping, taking of meeting minutes, or research legal issues which might arise.

  • establish bylaws which may be necessary to facilitate the operation of this committee.

  • maintain a computerized mailing list.

Hopefully we can find one or more organizations interested in collaborating with us who can provide all or some of these services.

5.2.1. Steering Committee

What the college cannot do is to provide a presence in Guayaquil that can deliver suitable candidates to the college. This role would be performed in Guayaquil by a Committee that we plan to would establish that would:

  • Promote the existence of this program among persons involved in the education of local high school students.

  • Recruit and counsel prospective applicants.

  • Arrange help for such candidates to meet Hillsdales rigorous entrance requirements. These may include SAT, ACT, TOEFL and/or other examinations and/or other requirements.

  • Keep track of application status and/or timing.

  • Fulfill any requirements of Ecuadorian law.

  • Coordinate with personal from Hillsdale college in relevant areas of admissions, financial aide, etc.

  • Meet in Guayaquil on an occasional basis in order to establish plans and policies and monitor activities. I would expect meetings to occur during the Hillsdales recruiting/admissions season. (June to February). Frequency and specific agenda of such meetings would be decided via concensus among committee members.

  • undertake activities which may be necessary such as bookkeeping, taking of meeting minutes, or research legal issues which might arise.

  • establish bylaws which may be necessary to facilitate the operation of this committee.

I would estimate that this committee include 3-5 members. Some of those might be institutions such as existing local high schools and the like.

5.2.1.1. Committee Officers
  • Chairman - spokesperson for the committee. Must be Ecuadorian

  • Secretary - keeps minutes at meetings.

  • Coordinator with Hillsdale College - communicates with the college on be half of the committee when necessary.

  • Bookkeeper if necessary

  • Mailing list & Web site maintenance if necessary.

Officers will rotate on a yearly basis in a manner to be determined.

5.2.1.2. Summary

The intention is that the local committee doesn't have any legal or financial responsibilities - these all being handled by Hillsdale itself. The focus of out local committee is to steer applicants through the process established and administrated by Hillsdale college. Hopefully, this should require only a small commitment of personal time and no significant expense. One main benefit of this that we shouldn't be required to fulfill any onerous bureaucratic legal obligations. In the future we may decide to create a more formal structure. But for now, this is what we'll start with.

A pending issue would be how handle even "insignificant" expenses. E.G. Required for SAT and similar tests.

5.3. Founder & Sponsors

  • Provides funding required to implement the program

  • Recruits and Appoints members of the first Steering Committee.

  • In conjunction with the first Steering Committee, approves bylaws

Initially there is only one person in this group - Robert Ramey. Perhaps in the future this list might be expanded